Supplier and Purchasing Category Determination Rules for Items from External Webshops


Release: 16.3

Module(s): Purchase

Feature ID: ALUSTA-6633

A. If an item from external webshop is returned to the shopping basket, the supplier determination rules are as follows:

  1. The supplier is determined by the DUNS number defined in the OCI inbound message, the NEW_ITEM_VENDOR field, if the same DUNS number is defined in the P2P Administration supplier data.
  2. If the required supplier DUNS number is not defined in the P2P Administration, the shopping basket checks it from the external webshop's configuration. If the supplier is not defined there either, the user needs to manually enter it on the purchase requisition.
  3. If in the OCI inbound message the NEW_ITEM_VENDOR field has no data, the shopping basket checks the supplier from the external webshop's configuration in Data Management > Purchase > External Webshops. If the supplier is not defined there either, the user needs to manually enter it on the purchase requisition.

With the correct settings, the products from the external webshops can automatically have the correct supplier information on the purchase requisition even if products are from multiple suppliers.

 

B. If an item from external webshop is returned to the shopping basket, the purchasing category determination rules are as follows:

  1. The purchasing category is determined by the Classification standard and Classification code defined in the OCI inbound message, the NEW_ITEM-EXT_SCHEMA_TYPE and NEW_ITEM-EXT_CATEGORY_ID fields, if the same Classification data is defined in the Data Management > Purchase > Cross-References data.
  2. If the required Classification standard and Classification code are not defined in Data Management > Purchase > Cross-References, the shopping basket checks it from the external webshop's configuration. If the purchasing category is not defined there either, the user needs to manually enter it on the purchase requisition.
  3. If in the OCI inbound message the NEW_ITEM_xd field has no data, the shopping basket checks the purchasing category from the external webshop's configuration in Data Management > Purchase > External Webshops. If the purchasing category is not defined there either, the user needs to manually enter it on the purchase requisition.