There are instances where customers may be unsure whether a Purchase Order (PO) exists in Basware AP or want to verify if a PO was successfully imported after running the PO import task from UI.

To address these scenarios, customers can follow the steps below to check the availability and details of a PO within the Basware AP system.

Step 1: Open the "Accounts Payable" section. 

 

Step 2: Click on "In manual order matching" Queue. 

 

Step 3: Open any random invoice and select the organisation to which the PO belongs. If you're unsure about the specific organisation, you can select "All Organisations" to conduct a broader search.

 

Step 4: Select any one criterion based on which you want to search the PO. Best to use "Order number". 

 

Step 5:  Enter the PO number that you want to search and click on the search button.

 

Step 6: You can see that PO details are visible below in the matching section, which is used for Manual matching. 

NOTE: We need to keep in mind that we are just checking the P,O so we don’t have to save or match anything on this screen in this process. 

 

Step 7:  You can see all details by selecting the correct option: "Show PO lines" or "Show GR lines". 

For PO lines, select the "Show PO lines" radio button and click on Apply.

 

For GR lines, select the Show GR lines radio button and click on Apply.

 

Step 8: You can also verify the status of the PO lines if they are fully matched, partially matched, or not matched.