Summary:

InvoiceReady offers a systematic approach to managing invoices not governed by approval automation —those outside the scope of PO or contract-based processes— providing a seamless experience for users. 

Instructions:

Default processors can be allocated as outlined below:

• Priority Assignments: Default processors assigned to the supplier or vendor listed on the invoice take precedence. This ensures specific individuals are assigned to specific suppliers, optimizing efficiency. 
• Organization Sub-Units processors: When the supplier lacks defaults, default processors from the organization's sub-units can be utilized. Sub-units, which can be tailored to represent different segments like cost centers, regions, or functions within a company, ensure systematic task distribution.
• Company-Level processors:  In cases where neither the invoice nor its unit specifies default processors, company-level processors step in. These processors may consist of a core group or specific individuals responsible for reviewing and assigning invoices appropriately. 

A common approach involves setting company- level defaults to handle typical invoices efficiently, either directly processing the invoices or forwarding them to more appropriate processors 

• Processor groups: defining processor groups is a time-saving solution in organizations where numerous people need to approve invoices or where there are multiple potential approvers for a single approval.

• Processor groups can be created and maintained on the company level and then assigned either manually by a user, adding the whole group at once instead of adding each processor individually.
• Furthermore, InvoiceReady facilitates the import of processor group IDs as part of invoice information. This enables automatic assignment of a processor group based on invoice data, though collaboration with the invoice supplier is necessary.
• In scenarios of row-level approval, default processors can be allocated to a specific posting dimension known as the primary posting dimension. This dimension, which might signify elements such as project or work site numbers, or cost center codes, allows for distinct processors to be assigned to each row based on the value of the primary posting dimension. 

Upcoming Feature: Enhanced PO Integration

In the near future, InvoiceReady will introduce a new feature where purchase order (PO) data can include invoice processors. This means that, as part of matching invoices with POs, processors are assigned to the invoice based on the PO data instead of relying on approval automation. This feature will use the PO data to provide more strict approval control and visibility. It will allow appropriate users to manually review and approve invoices after they've been partially or completely matched with the PO, ensuring that the correct individuals are involved in the process.

By effectively leveraging default processors, InvoiceReady not only saves time in day-to-day AP operations but also offers avenues for further optimization through contracts and forthcoming features.

For further assistance, Please contact Basware support via chat by clicking the button available on the support portal.