Summary:

This article has instructions on how to order items from an external webshop using Basware P2P. External webshops are a method for you to access a supplier's own website, choose the item you want, and then pull that item into your requisition in P2P for ordering. 

Your ordering process may be different depending on if your organization has enabled Integrated Shopping Experience (ISE). Learn more about ISE here. 

Instructions WITH Integrated Shopping Experience:

1. Click Shop > Marketplace.
2. Search for the external webshop or a relevant keyword. 
   
   • To only see search results for external webshops, use the filters next to the search results to filter by Item Type = External webshop. 
3. When you have found the external webshop that you want to use, click Go to external webshop.
   
   
   
4. In the external webshop, search for items to purchase and add them to your shopping cart.
5. When you have finalized your purchases in the external webshop, click checkout or another similar action.
   
   • The shopping cart will be added to My Basket and you will be redirected back to Basware P2P to complete the purchase requisition.
6. If you need to order from different external webshops, repeat the above steps.
7. When you have added all items that you want to the shopping basket, click Checkout.
   
   
   
8. On the Summary page, fill in the mandatory data (purpose, desired delivery date, delivery address. approver, goods receivers).
   
   • Tip: If you need to edit or remove items from the requisition, click the Back icon to go back to your basket.
     
     
9. Click Get approval.  

The purchase requisition is sent to the selected approvers.

Instructions WITHOUT Integrated Shopping Experience:

1. Click Shop > External webshops.
2. Click the link to the desired webshop to be re-directed to the external webshop.
3. In the dialog that opens, click Proceed.
4. In the external webshop, search for items to purchase and add them to your shopping cart.
5. When you have finalized your purchases in the external webshop, click checkout or another similar action.
   
   • The shopping cart will be added to Your requisition or the Basket and you will be redirected back to Basware P2P to complete the purchase requisition.
6. If you need to order from different external webshops, repeat the above steps.
   
   • TIPS:
     
     • You can remove an item from your requisition by clicking the X next to the item.
     • To remove all the items, click  (More actions) > Clear requisition.
       
7. When you have reviewed that the items are correct and you are ready to complete the requisition, click Get approval.
8. In the dialog box, fill in the mandatory data (approver, purpose, desired delivery date, delivery address).
9. Click Get approval.

The purchase requisition is sent to workflow to the selected approver.