Contents

• 1 Introduction
• 2 Procurement
  
  • 2.1 Allow UNSPSC Mapping with Coder in Marketplace
  • 2.2 Add Sending method, Supplier email, and GLN to the purchase order lists
  • 2.3 Align purchase document split view with invoice document
  • 2.4 New document details view to be activated for all Purchase Professional Tools users in release 22.11
  • 2.5 Process parameter for disabling PR forwarding
  • 2.6 Purchase Professional Tools - Copy coding on requisitions and orders
  • 2.7 Show PR number in PR task expand view and PO number in PO task expand view
  • 2.8 View supplier’s lead time on purchase requisitions and purchase order lines
  • 2.9 Contract maximum net total increased to 9.9 trillion
• 3 AP Automation
  
  • 3.1 New filters and tags to Notification center
  • 3.2 Purchase order search with only one criteria
  • 3.3 Tenant setting for adding purchase order / delivery note to invoice
• 4 Platform
  
  • 4.1 Password changes for legacy logins sent as plain text in email

2.1 Allow UNSPSC Mapping with Coder in Marketplace

Module(s): Marketplace
Feature ID: ALUSTA-100116
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

In Product Manager > Coder, users can map item UNSPSC codes to custom codes. Previously, these mappings were only used to add custom codes to items, and the existing UNSPSC codes were not replaced. Now, users can choose to instead replace ranges of item UNSPSC codes with different UNSPSC codes. 

For example, suppliers may provide catalog items with UNSPSC codes at a more specific level, but the buyer’s ERP system needs the UNSPSC codes at a more generic level. Customers using an ERP like Oracle would previously need to map each code individually in the ERP, which is time consuming and sometimes not feasible. The Coder tool can now replace the given item UNSPSC code or range with the new one as defined in the Coder when the item is checked out from Marketplace and transferred to the ERP system.

To replace item UNSPSC codes, enable the toggle Use Codes as replacement UNSPSC. When the toggle is enabled, Coder will validate the entries in the Code field to ensure that they are valid 8-digit UNSPSC codes. 

2.2 Add Sending method, Supplier email, and GLN to the purchase order lists

Module(s): Purchase
Feature ID: ALUSTA-98772
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

Sending method, Supplier email, and Global location number (at line level) can now be configured to the search result grid in the purchase order list view in the Purchase Professional Tools.

2.3 Align purchase document split view with invoice document

Module(s): Purchase
Feature ID: ALUSTA-90595
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

Earlier, the purchase document details view only allowed limited resizing of the left and right side of the page. Users could click a button that expanded the left or the right side to a set width. Now, users can click and drag the divider to set the purchase document layout more flexibly. 

2.4 New document details view to be activated for all Purchase Professional Tools users in release 22.11

Module(s): Purchase
Feature ID: ALUSTA-95671
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

The new document details view will be activated for all users of Purchase Professional Tools in release 22.11. In this release, the information message has been updated to inform users that from the next release the new document details view will be activated by default for all professional users.

2.5 Process parameter for disabling PR forwarding

Module(s): Purchase
Feature ID: ALUSTA-85588
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

Now it is possible to prevent forwarding approval tasks during the purchase requisition approval process. When prevented, approvers in personal mode cannot assign their task to someone else.

The new parameter is available in Configuration tool > Purchase processes > Approval activity parameters. If you do not have user rights to access Configuration Tool or need assistance, contact Basware Support.

2.6 Purchase Professional Tools - Copy coding on requisitions and orders

Module(s): Purchase
Feature ID: ALUSTA-80340
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

Previously, copy coding functionality was only available in the personal side of Basware Purchase. Now, users of Purchase Professional Tools can also copy coding values from a selected line to one or more target lines on a purchase documents.  

2.7 Show PR number in PR task expand view and PO number in PO task expand view

Module(s): Purchase
Feature ID: ALUSTA-85574
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

Now the user can see the document number of the purchase requisition and purchase order in task list expand view.  

2.8 View supplier’s lead time on purchase requisitions and purchase order lines

Module(s): Purchase
Feature ID: ALUSTA-16974
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

If the supplier’s lead time is available for items added from Marketplace to a purchase requisition, the lead time can be shown on a purchase requisition and purchase order lines. The lead time can also be added to free-text forms.

2.9 Contract maximum net total increased to 9.9 trillion

Module(s): Purchase
Feature ID: ALUSTA-97454
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

Earlier, the maximum net total for a contract was 100,000,000 (100 million) of any currency. This value was too small, especially for some currencies. Now the maximum net total for a contract is 9,999,999,999,999 (9.9 trillion) of any currency.

3.1 New filters and tags to Notification center

Module(s): Invoice Automation
Feature ID: ALUSTA-95941
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

The Notification center has been improved to help handling of discussions for Edge and Professional users. Discussions are now opened to a new browser window so that the user’s position in the Notification center is not lost when reading a discussion. 

New tags and corresponding filters have been added for discussions categorized as Important, To do, and Done. This makes it easier to ensure that discussions are not forgotten and to filter out the discussions which are already handled.

Marking a discussion as read or unread is faster with a button on the discussion itself in addition to a menu item.

3.2 Purchase order search with only one criteria

Module(s): Match Orders
Feature ID: ALUSTA-93745
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

In manual matching, the user can search for the purchase order items with all filters. Also, the user does not have to use also the purchase order number or delivery number to get results.

The precondition is that Big data is in use and all filters are indexed. To activate Big data, set the tenant setting “MatchingBigData” to true. 

3.3 Tenant setting for adding purchase order / delivery note to invoice

Module(s): Match Orders
Feature ID: ALUSTA-97252
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

When searching for the purchase order / delivery number to an invoice, some customers like to use the old search feature. There is now a new tenant setting that you can use to define if the old or new search is in use. The feature is activated when the tenant setting “MatchingPoDialogListView” is set to true. By default, the value is false.

4.1 Password changes for legacy logins sent as plain text in email

Module(s): AP Automation Admin
Feature ID: ALUSTA-93693
Release: AP Automation 22.10
Feature Implementation: Feature is in use automatically

Earlier, AP Automation Admin was sending password in plain text in user creation and password change. Currently, AP Automation Admin is handling password in a more secure manner.