Contents

• 1 Introduction
• 2 Procurement
  • 2.1 Enable resending of email order if sending has failed earlier
  • 2.2 Purchase requisition data enrichment during approval process
  • 2.3 Purchase requisition owner shown on the goods receipt document
  • 2.4 Purchase’s informative notification emails about requisition actions
  • 2.5 Editing purchase order header in Edge
  • 2.6 Professional users’ purchase order editing and actions in Edge
• 3 AP Automation
  • 3.1 Automatic coding template enhancements
• 4 Analytics
  • 4.1 AP Performance Dashboard
  • 4.2 Invoice counts as part of exceptions dashboard
  • 4.3 Invoice details in Supplier Spend
  • 4.4 Supplier class as part of the Spend dashboard
  • 4.5 AP Productivity Dashboard

2.1 Enable resending of email order if sending has failed earlier

Module(s): Purchase
Feature ID: ALUSTA-46621
Release: P2P 19.2
Feature Implementation: Feature is in use automatically

If sending of the purchase order fails, the user now gets a Resend task in P2P. The user also gets an email notification about the failure of the order sending.

2.2 Purchase requisition data enrichment during approval process

Module(s): Purchase
Feature ID: ALUSTA-44590
Release: P2P 19.2
Feature Implementation: Basware consultant work is needed

Now it is possible to update the requisition header’s custom fields and existing coding data in the requisition approval process with an anyERP activity. This way complex rules using requisition data can be used to default or update coding and relevant custom fields. This can be done in the beginning of the process, during the process, or after approval before ordering takes place.

2.3 Purchase requisition owner shown on the goods receipt document

Module(s): Purchase
Feature ID: ALUSTA-47387
Release: P2P 19.2
Feature Implementation: Feature is in use automatically

Now, the receiver can see new the “Requisition owner” information on the goods receipt document. Also on the goods receiving task, the system shows the person who created the original purchase requisition.

2.4 Purchase’s informative notification emails about requisition actions

Module(s): Purchase
Feature ID: ALUSTA-9888
Release: P2P 19.2
Feature Implementation: Feature is in use automatically

To improve the information flow to users about requirement status, the system now sends informative notification emails about actions taken by other users to the user’s requisition. Users will be getting a single informative notification email each time:

• the user’s purchase requisition has been rejected.
• the user’s purchase requisition has been returned.
• the user’s purchase requisition has been ordered.
• a changed version of the user’s purchase order has been sent to a supplier by another user. This notification is only sent to users that have rights to view or handle own purchase orders.
• the user’s goods have been received by another user.

Additionally, a goods receipt task owner will get a notification if the task has been forwarded to another user.

The informative notification emails are sent to the users depending on their email settings. The user will be receiving the informative notifications only if the email notification setting for Tasks is either For each new task or Daily summary. The user will not be receiving any informative notification emails if the setting for Tasks email notifications is No notifications.

2.5 Editing purchase order header in Edge

Module(s): Purchase
Feature ID: ALUSTA-44525
Release: P2P 19.2
Feature Implementation: Feature is in use automatically

The user is now able to edit the purchase order’s Header data panel so that the order can be updated. Earlier, the user has been able to edit the purchase order’s line data and addresses.

2.6 Professional users’ purchase order editing and actions in Edge

Module(s): Purchase
Feature ID: ALUSTA-10124
Release: P2P 19.2
Feature Implementation: Feature is in use automatically

The new purchase order views that have been done for editing orders in Edge are now accessible from the Purchase Professional Tool, too. With proper user rights, a professional user can now view and manage the organization’s purchase orders.

3.1 Automatic coding template enhancements

Module(s): Invoice Automation
Feature ID: ALUSTA-2297
Release: P2P 19.2
Feature Implementation: Basware consultant work is needed

With automatic coding templates, an invoice can be coded automatically in the process or a user can select a template manually. Now there are more options to set rules for invoice header and line level.

Also, the supplier settings can now be set to priority 1 when finding right templates in the process. This needs parameter configuration.

4.1 AP Performance Dashboard

Module(s): Analytics
Feature ID: ALUSTA-45343
Release: P2P 19.2
Feature Implementation: Feature is in use automatically

New standard dashboard added: AP Process: Performance

• Users can set two measure points in AP invoice process to assess the lead time of invoice automation.
• Service levels can be set and measured against using the target parameter.
• A set of most common durations helps the users to study bottlenecks and sort results based on tasks involved.
• Multiple sorting options with the most common AP dimensions.
• Ability to benchmark results by organization levels.

4.2 Invoice counts as part of exceptions dashboard

Module(s): Analytics
Feature ID: ALUSTA-48547
Release: P2P 19.2
Feature Implementation: Feature is in use automatically

On AP Process: Exceptions dashboard, Invoices with exceptions have been added as a selectable measure from the parameter. The measure has been added also to the Supplier table.

4.3 Invoice details in Supplier Spend

Module(s): Analytics
Feature ID: ALUSTA-48546
Release: P2P 19.2
Feature Implementation: Feature is in use automatically

the Spend: Supplier Spend dashboard now has an invoice list, which can be used to access the invoice image.

4.4 Supplier class as part of the Spend dashboard

Module(s): Analytics
Feature ID: ALUSTA-48565
Release: P2P 19.2
Feature Implementation: Feature is in use automatically

Filters on supplier classification and supplier name have been added to the Spend: Supplier Spend dashboard.

4.5 AP Productivity Dashboard

Module(s): Analytics
Feature ID: ALUSTA-46314
Release: P2P 19.2
Feature Implementation: Feature is in use automatically

New standard dashboard: AP Process: Productivity

• Users can get an overview of invoice processing history (meaning the invoices in process at a given time).
• Invoice processing history available on monthly or daily levels.
• Measure invoice input (created invoices) and output (ready for transfer and transferred invoices).
• Multiple invoice management options for organizing and studying the recent invoices in process.