Standard Items

Standard items are the basic item type, such as goods and services you sell.

Creating a Standard Item in the Content Loader

The Content Loader is Basware’s Excel application for managing larger numbers of items. You can use this to enter and manage your data, and then export it to an XML file for importing into Product Manager.

Please see below an overview for each column:

Item ID - This is the supplier's identifier for the item, usually the Supplier's Part Number or SKU code, and is chosen by the supplier. If you have no ID for your item, then any other value can be entered in this field, for example "ABC123".  The ID must be unique per item. This field is mandatory.

Item name - This is the Short Description for the item that will appear in the Catalogue and on the Purchase Order. This field is used to identify the item and so should be clear, precise and easily understood. This field is mandatory.

Item Type - Indicates whether the item is a delivery charge or a Standard Item. For Standard Items type Standard. This field is mandatory.

Delivery Item ID - For a Standard product, this defines the Item ID of the delivery charge to be used. If you wish to apply a delivery charge for the item, type the Delivery Items Item ID here, otherwise enter NA. This field is mandatory.

Delivery Type – Defines the type of Delivery Item. For Standard Items type NA. This field is mandatory.

Unit of Measure - The units in which the goods or service are priced and delivered. A list of unit of measure codes can be found on the UOM Definitions tab on the Content Loader form. This field is mandatory.

Number in an Order Unit - The units in which the goods or service are priced and delivered.

Unit Price – The items cost. Do not add a currency (ie. £ or $), this will be specified when uploading. This field is mandatory.

No Tax Code – This is a drop-down menu for you to select your region of TAX. Once you select your region, the codes to select from for UK region: S = Standard 20%, R = Reduced 5%, Z = Zero 0%, E = Exempt 0%.

Minimum Order Quantity - The minimum number of units that must be purchased when ordering this item. The value must be greater than zero. This field is mandatory.

Quantity Interval - The minimum increment, above the Minimum Order Quantity, in which the item can be ordered. For example, if the Minimum Order Quantity is 10, and the Quantity Interval is 5, the buyer will be able to purchase quantities of 10, 15, 20, 25, 30, etc. This field is mandatory.

UNSPSC – The classification code for an item. A list of codes can be found under the UNSPSC v8 and UNSPSC v19 tabs on the content load form. Please note for each form / catalogue only one UNSPC code version can be used. So, the codes you select must all be from either version 8, or 19, you cannot mix the two. To specify which version you will be using, click on the UNSPSC header on the Item Data tab, then the arrow to bring up the drop-down menu:

This field is mandatory.

Goods or Service? – Defines your item as physical Goods or a Service. This field is mandatory.

Long Description - A full description of the item. This field is mandatory.

Keywords – A space separated list of words, terms or synonyms that are used as search terms when buyers search in marketplace. This allows you to add further details beyond the item name and description to make the item more visible. This field is not mandatory.

Manufacturer Part Number - The manufacturer's part number. This field is not mandatory.

Manufacturer Name - The name of the manufacturer. This helps buyers to locate goods and services by brand name. This field is not mandatory.

 

Instructions can also be found on the Content Loader form by hovering over the column headers, and on the Examples tab.