Contents
1 Introduction
This document contains descriptions of new features in Basware Purchase-to-Pay 23.10 and its maintenance releases.
2 Procurement
2.1 Export option on Agreements
Module(s): Marketplace
Feature ID: ALUSTA-108173
Release: P2P 23.10
Feature Implementation: Feature is in use automatically
Product Manager Admins now have the ability to export the details of all the agreements created for the organization. The export file shows the general details of the agreement.
2.2 Linked media option on Agent agreement
Module(s): Marketplace
Feature ID: ALUSTA-108174
Release: P2P 23.10
Feature Implementation: Feature is in use automatically
The agent agreement now has the option to upload the PDF files to the standard items via Linked Media. The option is not available on the delivery items.
2.3 Quick Source buyer improvements
Module(s): Marketplace
Feature ID: ALUSTA-108172
Release: P2P 23.10
Feature Implementation: Feature is in use automatically
A few updates done on Quick Source for buyers:
- The limit to add one-off suppliers has been increased from 20 to 30 suppliers while raising the standard request for quotation.
- The requester can now add the contact information without mandatorily saving the request details while creating requests.
2.4 Quick Source for Suppliers (User Interface renewal for Quick Quote)
Module(s): Marketplace
Feature ID: ALUSTA-108237
Release: P2P 23.10
Feature Implementation: Feature is in use automatically
New interface has been introduced for the Quick Quotes for Suppliers from 23.10 reease.
The Supplier’s Quick Quote in Marketplace quoting tool to quote back to the requests raised by the buyer. This helps suppliers to know the actual requirements of the buyer and create an accurate quote for the request created.
When the supplier receive request for a quote from the buyer, they can respond to the request by creating and sending the quote to the buyer. The supplier can close the request without sending the quote to the buyer. The buyer can award the quote sent and purchase the product or service for which request has been raised.
3 AP Automation
3.1 Spend plan review and approval task handling enhancements
Module(s): Spend Plans
Feature ID: ALUSTA-24387
Release: P2P 23.10
Feature Implementation: Feature is in use automatically
Handling of the spend plan review and approval tasks has been enhanced so that they are now handled similarly to the invoice tasks.
A new setting, Allow backup approval of self-handled tasks, has been added to the spend plan configuration, in Configuration tool > Spend plan configuration. There is a similar setting for invoices, and now with this new setting, the spend plan tasks can be configured to work similarly than the invoice tasks.
This setting is disabled by default.
- When disabled, the same user cannot review/approve a spend plan as an original task recipient and as a backup user.
- When enabled, the same user can review/approve a spend plan as an original task recipient and as a backup user.
To enable the setting, please contact your Basware consultant or Basware Support.
We have also made an enhancement to the following use case: a spend plan is conditionally approved first by Approver 1 and then conditionally by Approver 2.
Earlier
When Approver 2 was conditionally approving the plan, they were able to manually select Approver 1 as the next approver for the plan. Approver 1 could not approve the plan anymore in this case because they had already conditionally approved it earlier.
After the enhancement
When Approver 2 is conditionally approving the plan, they cannot select Approver 1 as the next approver because they have already conditionally approved the plan earlier. As a result, Approver 1 will no longer get unnecessary tasks in this kind of cases.
4 Networked AP
4.1 Enhancements to On-time payment rate KPI calculation logic in Basware Insights
Module(s): Analytics
Feature ID: ALUSTA-108246
Release: P2P 23.10
Feature Implementation: N/A
The on-time payment rate is one of the KPIs defined in Basware Insights as an expected outcome of Touchless Invoice Processing. Success in this KPI is dictated by the Invoice payment date being before the due date.
The importance of KPI
If you pay too early, you are tying down working capital unnecessarily. However, if you pay too late, you may get fined. This KPI will allow users to see how well they are paying their suppliers on time. Paying suppliers on time is crucial as organizations can avoid late payment penalties. If invoices are paid in advance then they can better capture discounts.
On-time payment rate KPI calculation logic has been enhanced for better precision so that the calculation includes only paid invoices. With the previous logic, on-time payment rate was calculated as percentage of all invoices which are paid on or before the due date out of all transferred invoices.
The logic has been modified so that On-time payment rate KPI is calculated as percentage of invoices that are paid on or before due date out of all your paid invoices. This change will give users better insight into on-time payment rate of their paid invoices.
On-time payment rate KPI is visualized in Touchless Invoice Processing, Invoice Origin Discovery and Invoice Process Discovery dashboards.
4.2 Invoice transfer support for hybrid API and anyERP
Module(s): Invoice Automation
Feature ID: ALUSTA-86770
Release: P2P 23.10
Feature Implementation: Basware consultant work is needed
Integration to new ERPs is now more flexible with the invoice transfer Hybrid model. It is now possible to use both OpenAPI and anyERP integrations for transfer, retransfer, and prebooking for different companies within the same tenant. This enables using OpenAPI when switching to a different ERP or adding a new ERP without having to change all the legacy ERPs into OpenAPI simultaneously. Previously the entire tenant had to use the same integration model.