Basware P2P - Create and edit buyer-managed items in Product Manager


Buyer administrators can now edit buyer-managed items in the user interface. To perform these actions, you must have the Product Manager role in Basware Marketplace. 

To add content tags:

  1. Click Product Manager > Agreements.
  2. Find the agent agreement to edit and click . You can also click Create to create a new agent agreement. 
  3. To add new content tags that can be used for agreement items, click  in the Content Tags section.
    1. Type a tag in the text box. Note that tag names can only contain letters, numbers, hyphen, underscore, and full stop characters. 
    2. Click Add
    3. Repeat for each content tag you want to add to the agreement.
  4. To add new items or edit existing items on the agreement, click  in the Items section. 
    1. Click Create to create new items for the agreement. 
    2. Click  beside any existing item to edit that item's information. 
  5. Click Done on the Agreement Price List Items page to save all new and changed items and return to the agreement. 
  6. On the Manage Agreements page for the agreement you're editing, click Approve to save and publish all changes to the items on the agreement.

To add or edit standard items on agent agreements: 

  1. Click Product Manager > Agreements.
  2. Find the agent agreement to which you want to add standard items and click .
  3. In the Items section, click .
  4. Click Create.
  5. In the drop-down list, select Standard Item.
  6. In the Supplier item ID field, type an identification code for the item.
  7. To set the item's supplier set the toggle switch for Set item supplier to on. You must then complete the following fields:
    1. In the Supplier Name field, enter the name of the
    2. In the Supplier code field, enter the supplier's code, such as a DUNS
    3. In the Supplier email field, enter the supplier's email
  8. In the Name field, type a name for the item. The name is the most prominent field in your user's search results. Make sure that you use a name that is both relevant and concise.
  9. In the field, type a description that will sell your item.  An abstract of this field is shown on the Marketplace search results. You can use some formatting to call out key features of the item. For more information on formatting, click next to the field.
  10. In the Keywords field, type aliases, synonyms, or names of the key features of the item to help buyers find it.
  11. If you want to define attributes of your own, next to Custom attributes, click , and define the name and value of the attribute.
  12. In the Comparison UOM drop-down list, select the correct unit of measure.
  13. In the Comparison Scale field, type the comparison scale, which is used to create a price per UOM to the standard item. For example, if you want to define the price for 100 litres, type "100".
  14. In the Order Unit field, enter the unit in which the item can be ordered, such as Each, Case, Roll, and so on. 
  15. In the Number in an order unit field, enter the number of individual items that the order unit contains.
  16. In the Order increments field, enter the multiples at which the order unit must be ordered. For example, a buyer may need to buy the item only in multiples of 5 cases (5 cases, 10 cases, 15 cases). To allow a buyer to order any number of units, enter 1.
  17. In the Price Breaks section, enter the price information for the item.
    1. In the Number of units field, enter the minimum number of units the buyer must order to get the specified price. The lowest number in the list is the minimum number of units a buyer can order. For example, if the lowest number of units listed is 10, a buyer cannot buy fewer than 10 units of the item.
    2. In the Price field, enter the price per unit when the buyer orders at least the specified number of items.
  18. In the Classification section, click , and select the correct UNSPSC classification for the item.
  19. In the Linked Media section, add your user guides or other media files. 
  20. In the External Links section, click to add a link to an external website.
  21. Add images to the item. You can drag and drop images from your computer to add images easily.
  22. Click Save to save the item.

After you have created standard items, you can create delivery items to define the delivery charges for the products.

After you have finished creating all the items, you need to approve them on the Manage Agreements page. Click Approve to do so. 

To create delivery items:

  1. Find the agent agreement to which you want to add standard items and click .
  2. In the Items section, click .
  3. Click Create.
  4. In the Item type drop-down list, select Delivery Item.
  5. In the Delivery Type drop-down list, select whether you want to apply the delivery item for each item, or for the entire shopping basket. If you define the delivery item for the entire basket, the delivery charge is the same no matter how many items the buyer purchases at one time. If you define the delivery item for each item, the delivery charge is multiplied by the number of purchased items.
  6. In the Supplier item ID field, type an identification code for the item.
  7. To set the item's supplier set the toggle switch for Set item supplier to on. You must then complete the following fields:
    1. In the Supplier Name field, enter the name of the supplier.
    2. In the Supplier code field, enter the supplier's code, such as a DUNS number.
    3. In the Supplier email field, enter the supplier's email address.
  8. Fill in the Name, Description and Keywords fields.
  9. In the Price Breaks section, enter the delivery charge per item or per order. If the delivery type is set to Item, the price breaks define the delivery price per item depending on the number of items in the basket. If the delivery type is set to Basket, the price breaks define the delivery price for the basket depending on the value of the basket.
    1. In the Number of units field, enter the minimum number of items OR minimum total basket value the buyer must order to get the specified delivery price. The first price break listed should always be 1, but many additional levels can be added.
    2. In the Price field, enter the price per unit when the buyer orders at least the specified number of items or total basket value.
  10. Under Classification, click to add a UNSPSC classification for your delivery item.
  11. Add an image to the item. You can drag and drop images from your computer to add images easily.
  12. Click Save to save the item.

After you have finished creating delivery items, the price list may require your approval. Once the delivery items are approved, you can apply them to standard items while creating or editing the standard items.