P2P Purchase - How to - Order sending settings in data management


This article will explain what are the order sending settings, how to access them in data management, how to configure and use them.


These settings are intended for sending e-orders in cXML format. There are order settings for each supplier. Based on the settings, Basware Network can route the order documents to the correct destination. The supplier provides the necessary settings.


Make sure:

To access the order sending settings in data management, the user will need "Manage order sending settings" user right in P2P Administration.




How to access, create and modify the order sending settings:

  1.  Go to P2P > Data management > Order sending settings

  2.  Select the correct organization

  3.  The list will show all the suppliers which Basware Network has been selected as the order sending method in P2P Administration. 

  4.  Select already existing settings by clicking the supplier or create new settings by clicking "Create settings"

  5.  There are two settings for order format: "cXML" and "Other formats". If "Other formats" is selected, text "Define e-order settings for this supplier in P2P Admin." appears. Note also that if supplier is inherited, its settings can be added or modified only in the root level.

  6. After adding the data in the fields that the supplier has provided, click save on the right upper corner.

Configurable sections in the settings

Credentials: fields in this section are used to identify the sender and receiver.

Order posting URL: the address where the order is sent is defined in this field. Some suppliers might require additional authentication. 

General settings: Profile is for cXML order customization in Basware Network. If used, this field is used to pass the ID of the profile. Note that this requires collaboration with Basware Network consultant. Deployment mode is to tell the supplier if the order is a test or real. 


The history tab will have a list of who made the change and when, but not what was the content of the change.