Creating a PDF with Embedded Fonts


Why is it important to embed fonts when creating a PDF? “Embedding fonts” ensures that all of the font information used to make your document look the way it does is stored in the PDF file. So, no matter what fonts a user has on their computer, they will be able to see the file as you intended it to be seen. If you don't embed fonts, Adobe Acrobat TM or an equivalent PDF creator will make its best guess at font substitution using whatever fonts are available on the user's computer. Substitution can result in significant differences between your intended output and what the user observes (particularly with symbol fonts), so it is best to have the fonts embedded.

It doesn't matter what PDF solution you are using, because all of them have options so you can create PDF files with embedded fonts. 


Example 1:

Creating a PDF with Embedded Fonts in Microsoft Office Word

1. Within MS Word click File “Save As”

2. From the “ Save As Type” drop down menu choose “PDF”

3. Click on “Options”

4. Under “PDF Options” check off “ISO 19005-1 compliant (PDF/A) / PDF/A compilant”



5. Click “OK” to create the PDF

6. Fonts are now embedded


Example 2:

Creating a PDF with Embedded Fonts using Adobe Acrobat Printer

1. Open the document in ACROBAT, and then select File|Document Properties.

2. Select Fonts in the tab, and then look for the fonts without (Embedded Subset) at the end. 

Here is how to embed them:

3. Select File|Print

4. Under Printer Name select the Adobe PDF.

5. Click Properties button to the right of the Printer Name text box. 

6. Select the tab Adobe PDF setting. 

7. Click Edit button that belongs to the Default Settings. 

8. Click Fonts on the left menu.

9. Click the Embed all fonts option at the top. Then make sure the fonts you need to embed are on the Font Source list, and not on the Never Embed list. If your font is not on the Font Source list, try to get the font file from another computer/internet then copy it to C:\Windows\Fonts.

10. Done with the configuration. Print out your new pdf file. It should have all the fonts embedded.