Summary:

Basware provides per diem allowance updates for selected countries. For SaaS customers, the regular* per diem updates are provided as part of the service, and for on-premise customers the approach varies. Please see the detailed information below.

Note: "regular" explained when each country is mentioned.

Also notice, 1) Norwegian overseas territory Bouvet Island is not any more included in the country list. 
2) Volgograd uses same time zone as Moscow.

 

Instructions:

SaaS:

The updates are performed by Basware as part of the service. It is recommended that the updates are checked afterwards by customer in order to ensure the update is successful. The country specific details are described below.

Finland:

The regular update covers:

• The tax free per diem allowances (countries, travel destinations, domestic).
• Allowances for vehicle codes 1 (Private car) + so called mileage additions and 2 (Leasing car).

NOTE: Basware update does not cover the following less common vehicles, and they need to be added by customer as self-service.  

Motor boat more than 50 hp	1,11
Motor boat 50 hp or less	0,76
Snowmobile	1,06
All-terrain vehicle	0,99
Motorcycle	0,33
Moped	0,18
Other vehicle	0,1

 

Also, please check:

• the mileage additions (instructions for checking are at the end of this document in section Checking mileage additions).
• the mileage limit (if the travel rule includes a reduced sum for mileages after some total amount of kilometers during the year).

Sweden:

The regular update covers:

• The per diem allowances both taxable and tax-free (countries, domestic).
• vehicle codes 1 (Private car) 2 (leased car, other power source) 3 (leased diesel car).

NOTE:

• If you use other vehicles or if the vehicle codes are different as mentioned, please check the current rates from tax authority site.
• If you use Sweden specific mil instead of kilometer, the sum in the allowance must be changed accordingly as rate/10.

For customers paying more than the tax rate. the rate will be as it is in 2019 and you need to set it separately (Check the instruction C Swedish taxable mileage below).

Norway:

The regular update covers:

• the per diem allowances both taxable and tax-free (countries, domestic).
• vehicle codes 1 (Private car) 2 (leased car, other power source) 3 (leased diesel car).

NOTE:

• If you use other vehicles or if the vehicle codes are different as mentioned, please check the current rates from tax authority site.

For customers paying more than the tax rate: we will leave it as it is in 2019 and you need to request it separately.

Germany:

 The regular update covers:

• the tax free per diem allowances (countries, travel destinations, domestic).
• vehicle code 1 (Private car).

On-premise customers:

For Finnish customers we provide the data file to be imported as a self service (attached to this document).

If you want to order a billable update service from Basware, please contact Customer Support.

For non-Finnish customers, in all situations, please contact Customer Support.

Further guides:

A. Updating rates for Finland on-premise customers:

The regular update covers:

• The tax free per diem allowances (countries, travel destinations, domestic).
• Allowances for vehicle codes 1 (Private car) + so called mileage additions and 2 (Leasing car).

Instructions for updating the rates:

• Save the attached allowances ddt-file on your Computer.
• Open database manager.
• Choose TEM database to be updated.
• Tools > Import data.
• Choose the file from the folder you saved it.
• Open > Ok.

NOTE:

• it is recommended that all update data is checked in order to get the correct rate in any situation
• if you use other vehicles as mentioned, please check the current rates from tax authority site
• please check the mileage additions (on the bottom of this page)

B. Checking mileage additions:

This guide describes how it can be assumed that the so called additional mileages related to vehicle usages have been correctly updated by the TEM support update file.

• Open the TEM program (Windows / admin client).
• Press the New button and select the travel claim.
• Choose a day of driving; E.g. 5/1/2021 (used for allowances year 2021 ).
• Press the Create Drives button (car image).
• Enter 100 km in the length section.
   

 

• Choose all the additions.

• Close this pop up window and open the tab Coding details.

 

1 passenger	0,03
2 passengers*	0,06
3 passengers*	0,09
4 passengers*	0,12
Trailer	0,07
Caravan	0,11
Forest road	0,09
Heavy trailer	0,22
80 kg	0,03
Dog	0,03

NOTE: Naturally if these item are used as "2nd passenger", "3rd passenger" and "4th passenger" the sum is 0,03 euros per each.

If there are errors in these sums, please contact Customer Support.

C. Swedish taxable mileage:

By default, the update defines the taxable mileage for Private car as 3,30 SEK per kilometer. So please change this setting as according to your organization travel rule.