Registration process for sending PDF e-Invoice via Basware


How to Send E-Invoices via Basware​

Sending e-invoices via Basware is a common request from customers. This guide will help you get started quickly and easily.

Steps Overview

  1. Register for the Basware Portal.
  2. Set up your account.
  3. Send your e-invoice.

Detailed instructions:

 

1. Register for the Basware Portal

To start sending e-invoices, you must register through a unique link provided by your customer.

  • Important: You cannot register without this link.
  • Action: Click the registration link in the invitation email from your customer.
For a step-by-step registration tutorial click here.
 

2. Set Up Your Account

After accessing the registration link:

  • Click Get started on the landing page.

  • Choose Send PDF invoices by email, then click Let's start.

  • Create Your Account:
    • Enter your email address.
    • Choose a secure password.
    • Click Create Account.




You'll receive a confirmation email from <no.reply@basware.com>. Check your spam folder if you don’t see it. Click the link in the email to activate your account. 

Need help?

  • If you already have an account, click here for connecting with other customer.
  • If you have Basware Portal login issues, click here.
  • Didn't receive a confirmation email? Click here.

3. Fill in your company details:

To activate the Basware PDF e-Invoice service:

  • Enter your organization’s information: company identifier, name, address, and primary contact.



4. Add Email Addresses for Invoicing:

You can only send invoices from registered and confirmed email addresses.

  • The first email address is registered during activation.
  • To add more:
    • Log in to the Basware Portal.
    • Navigate to Services > PDF e-Invoice > View Details.
    • Under Email Addresses for Invoicing, click Add an Email Address.

You can add up to 200 addresses. Each address must be confirmed before use.



 

5. Activate the Service.

Click Complete to activate the Basware PDF e-invoice service.


6. Start sending E-Invoices:

Now you can create and send PDF invoices through your email or invoicing software. Ensure invoices:

  • Match the format of your initial invoice.
  • Contain machine-readable text (not handwritten or image-based).


For ore details, refer to the user guide.