• 1 Introduction
• 2 Procurement
  • 2.1 Response shown when supplier withdraws quote in Quick Source
  • 2.2 Self-service for buyers to set up a punchout in Marketplace
  • 2.3 Single sign-on for Purchase and Marketplace customers
  • 2.4 Marketplace settings in Data management
  • 2.5 Primary action shown separately in Professional view tasks for purchase documents
  • 2.6 Professional view: Notifications and discussions columns for task list views
  • 2.7 See all budget rows in Basic data and rule-specific rows in Budget rules
• 3 Networked AP
  • 3.1 Touchless Invoice Processing Discovery dashboard
  • 3.2 Increased and configurable invoice and spend plan search limit in AP Pro

2.1 Response shown when supplier withdraws quote in Quick Source

Module(s): Marketplace
Feature ID: ALUSTA-110456
Release: P2P 24.2
Feature Implementation: Feature is in use automatically

We have two new sections, Quotes and Responses, to show the number of suppliers who have quoted and suppliers who have responded by withdrawing the quote.

When the supplier withdraws from quoting back to the request raised by the requestor, or first quotes and then withdraws the quote, it will be counted as a response and shown in Quick Source. On the Responses page, we have separate sections to show suppliers who have withdrawn from quoting. If the supplier quotes and withdraws, the supplier will be shown in the Quotes section with the Withdrawn label. 

2.2 Self-service for buyers to set up a punchout in Marketplace

Module(s): Marketplace
Feature ID: ALUSTA-110475
Release: P2P 24.2
Feature Implementation: Basware consultant work is needed before customer can take into use

The Product Manger Admin now has the ability to create punchouts (external webshops) in Marketplace. The customer has to raise a request to enable the feature from the Basware Customer Support Portal at https://basware.service-now.com/bw. When enabled, a Product Manager admin can see the Agent punchout agreement option when creating an agreement.

NOTE:

• The supplier has to be registered in Marketplace before setting up the punchout. 
• The configuration details must be verified from the supplier before setting up the punchout.

2.3 Single sign-on for Purchase and Marketplace customers

Module(s): Marketplace
Feature ID: ALUSTA-110507
Release: P2P 24.2
Feature Implementation: Basware consultant work is needed before customer can take into use

Marketplace now supports synchronizing users with customer’s users from Active Directory (and other LDAP servers) and Azure AD. Basware Purchase users can log in into Marketplace with the same credentials. The customers using Active Directory can take advantage of single sign-on by providing the Active Directory credentials. External directory support currently requires a feature flag. 

When enabled, the User Management page will link to the External User Directories page.

Two directory types, LDAP and Azure Active Directory, are supported.

2.4 Marketplace settings in Data management

Module(s): Purchase
Feature ID: ALUSTA-107993
Release: P2P 24.2
Feature Implementation: Feature is in use automatically

In Data management, users with the Manage external webshops user right can now manage Marketplace settings, such as access details, separately from any external webshop settings.

2.5 Primary action shown separately in Professional view tasks for purchase documents

Module(s): Purchase
Feature ID: ALUSTA-109022
Release: P2P 24.2
Feature Implementation: Feature is in use automatically

In this release, a notable enhancement has been introduced: the primary action for each task will now be presented distinctly. This modification aims to help users in managing their tasks.

2.6 Professional view: Notifications and discussions columns for task list views

Module(s): Purchase
Feature ID: ALUSTA-109021
Release: P2P 24.2
Feature Implementation: Feature is in use automatically

We are introducing two new columns in task list views: the notice and error icon columns. The error icon remains consistent with the current design, but the notification texts have been updated for clarity and precision. Additionally, a discussion column has been added to task list views where an icon indicates whether there is an associated discussion for a particular document and whether the discussion has been read or is still unread. This enhancement aims to provide users with more visual cues and efficient access to relevant information.

2.7 See all budget rows in Basic data and rule-specific rows in Budget rules

Module(s): Purchase
Feature ID: ALUSTA-109259
Release: P2P 24.2
Feature Implementation: Feature is in use automatically

Previously, dynamic budgets only showed budget rows that were specific to a selected rule. Now dynamic budgets show all budget rows when the Basic data tab is selected, and rule-specific budget rows when the Budget rules tab is selected.

3.1 Touchless Invoice Processing Discovery dashboard

Module(s): Analytics
Feature ID: ALUSTA-110714
Release: P2P 24.2
Feature Implementation: N/A

The Touchless Invoice Processing Discovery is a new dashboard in Basware Insights. 

This dashboard allows users to tailor the touchless rate calculation by selecting phases, tasks, and actions they want to focus on. Users can select a process using filters for phases, tasks, and actions. Touchless rate for this user defined process is given as the Selected process touchless rate. 

With this dashboard, AP managers can exclude workflow from the touchless rate calculation if they want to know the touchless rate in the invoice processing done exclusively by their team. AP managers can also simulate outcomes by excluding specific manual actions to see the impact in the touchless rate.

The breakdown of the Selected process touchless rate by suppliers/invoice origins/organizations enables users to identify areas causing manual actions and to optimize processes. This dashboard highlights the impact of the selected process on various key performance indicators, facilitating a focused approach to process improvement. Other visualizations in the dashboard -  for example, list of manual actions, list of user actions, complexity of invoices - help users to get visibility to all the actions done on their invoices, who performs these actions, and the complexity of the invoices. With this visibility AP manager can work towards eliminating the repetitive actions to attain higher touchless rate.

3.2 Increased and configurable invoice and spend plan search limit in AP Pro

Module(s): Invoice Automation
Feature ID: ALUSTA-109792
Release: P2P 24.2
Feature Implementation: Feature is in use automatically

The invoice and spend plan searches have been optimized, and the limit for the number of search results has been doubled in AP Pro. The increased search limit is automatically in use, activation is not required. This enables the professional users to have better real-time visibility into invoices and spend plans. The need to make several searches with narrow criteria becomes less frequent because now the professional users can get more results at once. 

The limit for invoice and spend plan search results in AP Pro has also been made configurable via a new tenant setting “MaxNumberOfSearchResultsInAPPro”. This tenant setting is intended to be used for lowering the limit if the new default limit starts to cause any problems. For example, if search takes too long time to complete. As a general guideline, the lower the limit, the less time the search takes. The new default limit is the maximum, it is not possible to raise the limit any higher.

There is also another tenant setting related to invoice search: “InvoiceSearchTimeout”. This setting defines the maximum time the system performs the search. The default value is 20 seconds, and this can be increased if your invoice searches are regularly timing out. 

If you want to change the values of these tenant settings, please contact your Basware consultant or Basware Support.