Accrual Reports

Accrual reports for invoices, order lines, and receipts are accessible directly through AP Pro under Accounts Payable -> Accrual reports. These reports allow users to track open balances and pending purchase orders as of a specific date. 

 

How to Create an Accrual Report in Accounts Payable

Generating an Accrual Report in Accounts Payable is a simple and guided process. Follow the steps below to create and download your report.

Accessing the Accrual Report Section

1. Navigate to the Accounts Payable module.
2. Select the Accrual Report tab.
3. Click Create Report in the upper-right corner. This will open the report creation page.

 

Steps to Create the Report

1. Report Name

Enter a meaningful name for your report.

2. Report Data

• Select the relevant Organization.
• Choose the report basis:
  • Invoices, or
  • Order Lines and Receipts, depending on your reporting requirements.

3. Reporting Date

• Today’s Date: 
  • Invoices: All Open invoices on the current date.
  • Order lines and Receipts - the report covers the purchase orders that were created, modified, or matched within
         past 365 days.
• Custom Date:
  • Invoices: Open balances for past dates, using either voucher date or transfer date.
  • Order Lines and Receipts - Define start and end dates for purchase orders created, modified, or matched. The balance as of the date determines the calculation.

4. Email Notification

Enter the email address where you would like to receive a notification once the report is ready for download.

5. Language and Region Settings

• Language – determines the language used for column headers and interface text.
• Region – controls date and number formatting in the report.

 

6. Generating the Report

After entering all required details, click Create in the upper-right corner to generate the Accrual Report.

Additional Information

• Columns in the accrual report are configurable. Contact your Basware consultant to add or remove columns.
• Retention Policy: Generated reports remain available for download for one year. After 12 months, they are automatically deleted from the system. 
• Data Volume: The Order Lines and Receipts report is available for datasets with fewer than 5,000,000 matching lines. If your data exceeds this limit, please contact Support to request a custom report.