Supplier/Vendor Number Requirements for ZUGFeRD / Factur-X Invoices


Error:

The supplier/vendor number is missing in the XML file or is not provided in the expected XML element.

 

Checkpoints:

- Open the invoice in Adobe Acrobat and check the Attachments (paperclip) section.

- Open the attached Factur-X / XML file.

- Verify that the supplier/vendor number is present in the following XML element:

 
</CrossIndustryInvoice/SupplyChainTradeTransaction/ApplicableHeaderTradeAgreement/SellerTradeParty/ID>
or
</CrossIndustryDocument/SpecifiedSupplyChainTradeTransaction/ApplicableSupplyChainTradeAgreement/SellerTradeParty/ID>
 

- Ensure that the supplier/vendor number contains exactly 8 digits

- Compare the XML file with a previously accepted invoice to identify any changes.

 

Solution:

For ZUGFeRD / Factur-X invoices, the Supplier/vendor number is extracted from the XML file rather than from the PDF of the invoice. 

Therefore, the supplier/vendor number must be present in the appropriate XML element to be successfully processed.