Used e-invoice addresses in Basware Network - External KB site


 

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There are a few common types of e-invoice addresses (identifiers) in general used around the world. The identifiers are defined by ISO-6523, which is an international standard for identifying organizations and parts thereof. The most common identifer types are:

  • GLN (previously known as EAN) stands a Global Location Number. They are often used as barcodes for fixed locations. Business can buy and own the barcode, the numbering scheme is maintained by GS1, who guarantee that your code is unique. A GLN is 13-digits.
  • DUNS is unique location identifier supplied by Dun and Bradstreet Ltd., they are strictly speaking a unique identifier for your credit rating. It is free to get a DUNS number and D&B guarantee that your code is unique. A DUNS is 9-digits.
  • VAT is widely used within Europe and the surrounding countries. All companies paying taxes will have a VAT number and the number usually, but not always, ties in with a National Business Registry as well. A VAT is usually 8-12 digits, but structure varies by country.
  • PEPPOL is actually a group of address types used in the Pan-European OpenPEPPOL network. They always consist of a 4-digit prefix followed by an identifier separated by a colon (:).
    E-invoice address towards Peppol is formatted as xxxx:yyyyyyyyyy
    Replace XXXX as below
    Norway 9908
    Denmark 9902
    EAN-addresses 0088
  • OVT is a Finnish EDI address type (sometimes also called ISO-6523). It is based on the organization number (Y-tunnus) in the national business registry and is owned by the Finnish Tax Authority. It is possible to add up to 5 optional numbers which can be used for internal identification purposes. An OVT is 12-17-digits.
  • IBAN stands for International Bank Account Number. It is a scheme for identifying and exchanging bank account information across national borders. An IBAN is up to 34 alphanumeric characters, the exact structure varies by country.
  • TIN is widely used in North America. It stands for Tax Identification Number and most companies paying tax will have a TIN. Sometimes there can be a reluctance at sharing the number (e.g. due to risk of fraud), in which case the business could use DUNS instead.

Business who sends an invoice using e-invoicing needs to have an e-invoice address, because receiving party uses it to identify the business automatically. As a best practice the e-invoice address should contain the information about the business (example the VAT code).

Receiving side can also automate the processing by the different departments identifiers at the end of the e-invoice address. Please be in contact with our Support to find out more. Please refer to this page when contacting the support.